Information on Diplomas

Diploma Mailing

Diploma Blocks (Holds) Diploma Name

Replacement (Duplicate) Diplomas

Diploma Notarization


Diplomas are mailed several months after the end of the term in which the degree(s) were awarded. Degree candidates who need official verification of degree(s) awarded before the diploma is ready may order official transcripts or verifications via GOLD. Students with a "Scheduled" Degree Status in GOLD will need to select "Hold for Degree" when ordering transcripts or verifications.

Graduate degree candidates who need verification of degree(s) awarded before the diploma is ready should contact the Graduate Division

Diplomas returned to the Office of the Registrar due to financial blocks or incorrect addresses are retained for 5 academic years.

Diploma Mailing

Diplomas are mailed approximately 3-4 months after the end of the term in which the degree was awarded.

Degrees awarded

Diplomas mailed

Winter quarter

late May

Spring quarter

early October

Summer quarter

early December

Fall quarter

early March

Diplomas are automatically mailed to the "Diploma address" in GOLD. Please note: Diplomas cannot be forwarded to a new address even when using mail-forwarding services through the US Postal Service. Students must update their diploma address in GOLD to the most current address. Please contact the Office of the Registrar at (805) 893-3592 or GraduationMatters@sa.ucsb.edu if the address will not fit in the space allowed in GOLD. A diploma processing fee of $19.00 will be assessed to BARC accounts at the time of declaring candidacy via GOLD (undergraduate students) or when a degree is scheduled to be conferred (graduate students). 

UCSB is not responsible for diplomas which are lost or damaged in the mailing process. Associated duplicate diploma fees will be waived for those lost or damaged in the mailing process; however, the student must contact the Office of the Registrar within one year of graduation. Otherwise, the appropriate duplicate diploma fees will be assessed. Please contact our office at (805) 893-3592 or email GraduationMatters@sa.ucsb.edu for more information.

Update Diploma address

Diploma Blocks

  • Student should check the Account Summary of their BARC account for any blocks. Diplomas will be held for student who have blocks on their account. Students must contact the BARC Office by phone at (805) 893-3756, or by email to barc.info@bfs.ucsb.edu to resolve any blocks. Students who have a University Center block must contact the University Center by phone at (805) 893-4097.
  • Students who do not clear all blocks before the initial mailing of all diplomas will have their diploma held at the Office of the Registrar. 
  • Diplomas are not automatically mailed after blocks are cleared! Once all blocks are cleared, students must contact the Office of the Registrar to have their diploma released. Students will be required to submit a release form and pay an additional processing fee of $19.00 (Domestic mailing) or $24.00 (International or Certified mailing). To initiate the process please contact the Office of the Registrar at (805) 893-3592 or  GraduationMatters@sa.ucsb.edu. Alternatively, students may pick up their diploma at the Office of the Registrar during normal business hours with a photo ID.

 

BARC block


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Diploma Name

Diplomas are printed with the student's official name on record with the UCSB Office of the Registrar. Degree candidates can view their diploma name in GOLD by selecting the Graduation and Commencement link under the Progress tab. Please check it for accuracy and report any errors or omissions to the Office of the Registrar at (805) 893-3592 or email GraduationMatters@sa.ucsb.edu.

Students who have a name more than 30 characters long (including spaces)will need to contact the Office of the Registrar at (805) 893-3592 or email GraduationMatters@sa.ucsb.edu to ensure that their full name will be printed on the diploma. Students should also contact the Office of the Registrar to request an accent or special character on a diploma. Accents or special characters are only added to the diploma name by special request.

Name Change

Students who need to make changes to their official name of record, click here to download the Name or Data Change Petition. For more information please visit our page on Name Change procedures.


Diploma Name-GOLD
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Replacement (Duplicate) Diplomas

In accordance with University of California policy, multiple copies of diplomas are not issued. However, students may order a replacement diploma if the original was lost, damaged, or they have changed their legal name. Order may be place online through GOLD. Information on how to order instructions is available on the Parchment ordering instructions-replacement diploma page. Duplicate diplomas bear the signatures of current University officials and the statement "Duplicate Diploma Reissued [Month Year]." This process takes 8-10 weeks.  Rush processing is not available for duplicate diplomas.

There is a fee of $50.00 (Domestic mailing) and $75.00 (International or Certified mailing) charged for replacement diplomas, payable by check or money order to UC Regents.  

Please note that the US Postal Service's certified mailing service requires a signature for delivery.

 

Diploma Notarization

The Office of the Registrar provides notary services for UCSB diplomas. To obtain the order form, please contact the Office of the Registrar at (805) 893-3592 or email GraduationMatters@sa.ucsb.edu. The original diploma must be mailed with the form. A notarized copy and the original diploma will be returned to the student. This process takes 5-10 business days.  Rush processing is not available for diploma notarization.

To order a notarized photocopy of a diploma, print and return this order form:Diploma Notary Request - Photocopy. The fee for one notarized copy of a diploma is $25.00.  Each additional copy is $15.00.  Additionally, there is a mailing fee of $19.00.  The mailing fee can be waived by providing a pre-paid FedEx, UPS, or USPS priority mail envelope with the order.  

To order a notarization on the back of the diploma, print and return this order form:Diploma Notary Request (Original). The fee for notarization on the back of the diploma is $35.00.  Each additional copy is $15.00.  Additionally, there is a mailing fee of $24.00.  The mailing fee can be waived by providing a pre-paid FedEx, UPS, or USPS priority mail envelope with the order.

To roder both a notarized photocopy and a notarization on the original diploma, please print and return the Diploma Notary Request (Photocopy and Original) form.

 

Apostille

UCSB does not process Apostille requests. This is handled by the State of California Secretary of State's Office. Students must complete this process on their own.

 

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