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Course Waitlist

Starting with the Fall 2014 registration cycle a new course waitlisting feature was added into GOLD. 


Overview:

  • The Waitlist button will become available on the Course Search Screen once the following criteria are met:
    • The student has enrolled in 12 units.
    • The department or instructor has enabled the waitlist for the course.
    • All lectures and sections of the course are full or closed.
      • For example, if there are 3 lectures and associated discussion sections of a course being offered.  The waitlist will only become active once all 3 lectures have no spaces which may be added.
  • When signing up for a waitlist, students will be prompted to select which of the sections would be acceptable as well as the grading option, repeat values, and units if appropriate for the course.
  • The signup screen will also display the number of students currently on the waitlist as well as any notes from the department so that the student may make an educated decision as to whether they would like to join the waitlist.
  • The units of waitlisted coursework WILL count toward the student's unit maximum for the current registration pass, unless the student has opted to link the waitlist to one of their enrolled courses.
  • Spaces that become available after some students have signed up for the waitlist may not be directly added.  They are reserved for students on the waitlist.  A student wishing to add to the course must sign up for the waitlist.
  • The watilist has an Auto Add feature that may be enabled by the department or instructor.  If enabled, spaces which become available will be assigned to the student at the top of the waitlist.  The student will be added and notified via email.
    • The waitlist may be set up to prioritize students on a first come, first served basis, or using other criteria (e.g. major, class level, etc.) to determine priority.
    • This feature will only add students that are eligible to add the course.  If a student is missing pre-requisites or does not meet major, level or other limitations, they must consult with the instructor or department offering the course.

Viewing Waitlist Settings

The settings for a course waitlist may be viewed by searching for a course in GOLD and clicking on the 'Course info' link.  At the bottom of the General tab you will find several fields related to the current settings for the course waitlist:

  • Waitlist Enabled: Yes - Waitlist has been Enabled.  No - Waitlist has not been enabled by the Dept or Instructor.  The waitlist will not actually activate until the criteria listed in the Overview section is met.
  • Waitlist Type: This entry reflects the sort order that will be applied to students on the waitlist.  The course could be First Come, First Served or it will list the specific sort criteria.  If the Major option is listed, the majors are not in any specific priority order; the majors listed just have priority over students not in the majors listed.
  • Waitlist Auto-Add: indicates whether the Auto-Add feature has been enabled for this course.  If 'Yes', students will be added to the course as spaces become available in the course.  If 'No', available spaces will be managed using Approval Codes.

Adding to a Waitlist

Once a waitlist becomes active, a waitlist button will display next to the Lecture for the course. To add to the waitlist, click the waitlist button next to one of the lectures: 
 

When filling out the form, please make sure to select all of the sections that you would be willing to add.  If you do not meet the requirements to add the course (e.g. missing pre-requisites, major limitations, level limitations, etc.) you may still add to the waitlist, but the Auto-Add feature will not be able to add you to the course.  You will still need to talk to the department about correcting these issues before the Auto-Add will enroll you in an available space.

'Link With Course' Option

Beginning in the Winter '17 registration cycle, a new option was introduced which allows a student to create a linkage between a waitlist and a course in which the student is already enrolled.  The intent is to allow a student to waitlist for their ideal course schedule and enroll in an alternate course that still has available space.  When one of these links is established, it has the following effects:
  • The waitlist entry will not count toward the student's unit load for the registration pass/term.
  • If the student is successfully added to the course by the course add service, the linked course will be dropped.
There are some limitations on which courses may be linked:
  • As of right now, it must be a one to one course association (i.e. one waitlist course and one enrolled course).
  • The waitlist course must be of equal or lower unit value.  While not ideal in all situations, this is the easiest way to ensure that the student will not exceed their unit maximum if the waitlisted course is added.
  • In the case of Summer session waitlists, the enrolled and waitlisted courses must be offered in the same Summer session.
The option to establish this linkage is available on either the course add or waitlist add screens: