Scheduling Trainings

• Zoom Scheduling Training—February 5, 2021
• Scheduling Training for Academic Staff - August 2019 
• STAR
  • GauchoCast Video: Using the Online Schedule Proof function in STAR 

• Astra Schedule
  1. GauchoCast Video: Entering building, room, and feature requests for sections (*this step takes place before we run the Astra optimizer to place courses in to GA rooms)
  2. GauchoCast Video: Viewing/finding available spaces using the Scheduling Grid (*this step takes place after the optimizer has been run to determine remaining room availability)
• New DocuSign Schedule Alteration Forms (SAFs) (for use starting Fall 22)
  • Video: Instructions on using the new DocuSign SAFs for College of Letters and Science
  • Video: Instructions on using the new DocuSign SAFs for College of Engineering

• Additional resources may be found in the General Staff & FacultyResources Section of our General Staff & Faculty Resources page

Scheduling Policy

• Link to Current Scheduling Policy (pdf)
  • Includes Standard Course Lengths and Start Times
• Scheduling Policy Exception Request Form(pdf)

Course Schedule Production

• Schedule Proof FAQ(pdf)
• Legend for Schedule Proofs and SAFs
• Supplemental Proof Sheet (for use during the scheduling cycle)
• New DocuSign FWS Schedule Alteration Forms (SAFs) (For use starting F22.)
  • SAFs are used for course adjustments after the start of registration for a given term
  • SAF for College of Creative Studies: Course Changes or Cancellations
  • SAF for Course Additions (all Colleges)
  • SAF for College of Letters and Science: Course Changes or Cancellations
  • SAF for College of Engineering: Course Changes or Cancellations
• OLD Schedule Alteration Form (SAF) use for M22 changes
  • Summer-specific DocuSign SAFs coming soon

General Assignment Classrooms

• Lists of registrar-controlled classrooms including attributes
  • General Assignment Room Inventory (Web Page)

Approval Codes

• Approval Code Generation Cheat Sheet
• General Approval Code Instructions
• Supplemental Instructions Incorporating W10 Changes(pdf)
• Instructional Resource Audit List (IRAL) Instructions(pdf) 

Instructor Tables

• Instructions for adding, changing and removing instructors in STAR(pdf)

One-Time Room Request Forms

• For event requests tied to an academic course with an enrollment code, please refer to this page.
• Please refer to SEALs Campus Event Reservation page for all other non-course specific room requests (eg. Campus Orgs, off-campus users, non-academic departments, etc) .

Important Items

For Academic Advisors, please refer to this List of Important Items that details the responsibilities of the Registrar Scheduling Unit and the responsibilities of the Registrar Publications Unit.