Scheduling Resources
Scheduling Trainings
- If prompted to log-in when viewing videos, please select "GauchoSpace" from the dropdown.
- Zoom Scheduling Training—February 5, 2021
- Scheduling Training for Academic Staff - August 2019
- STAR
- Astra Schedule
- GauchoCast Video: Entering building, room, and feature requests for sections (*this step takes place before we run the Astra optimizer to place courses in to GA rooms)
- GauchoCast Video: Viewing/finding available spaces using the Scheduling Grid (*this step takes place after the optimizer has been run to determine remaining room availability)
- New DocuSign Schedule Alteration Forms (SAFs) (for use starting Fall 22)
- Additional resources may be found in the General Staff & FacultyResources Section of our General Staff & Faculty Resources page
Scheduling Policy
- Link to Current Scheduling Policy
(pdf)
- Includes Standard Course Lengths and Start Times
- Scheduling Policy Exception Request Form(pdf)
Course Schedule Production
- Supplemental Proof Sheet (for use during the scheduling cycle)
- New DocuSign FWS Schedule Alteration Forms (SAFs) (For use starting F22.)
- SAFs are used for course adjustments after the start of registration for a given term
- SAF for College of Creative Studies: Course Changes or Cancellations
- SAF for Course Additions (all Colleges)
- SAF for College of Letters and Science: Course Changes or Cancellations
- SAF for College of Engineering: Course Changes or Cancellations
- OLD Schedule Alteration Form (SAF)
use for M22 changes
- Summer-specific DocuSign SAFs coming soon
General Assignment Classrooms
- Lists of registrar-controlled classrooms including attributes
- General Assignment Room Inventory (Web Page)
Approval Codes
Instructor Tables
- Instructions for adding, changing and removing instructors in STAR(pdf)
- Instructional Resource Audit List (IRAL) Instructions(pdf)
One-Time Room Request Forms
- For event requests tied to an academic course with an enrollment code, please refer to this page.
- Please refer to SEALs Campus Event Reservation page for all other non-course specific room requests (eg. Campus Orgs, off-campus users, non-academic departments, etc) .
Important Items
For Academic Advisors, please refer to this List of Important Items that details the responsibilities of the Registrar Scheduling Unit and the responsibilities of the Registrar Publications Unit.