Room Request

ALL ACADEMIC ONE-TIME ROOM REQUESTS MUST BE SUBMITTED AT LEAST ONE WEEK BEFORE THE EVENT.

 

Please use the following Astra Schedule portal for Academic One-time event requests associated with a specific academic course (i.e., must be associated with a course with an enrollment code). Examples of Academic One-time events include review sessions, alternate exam accommodations, quizzes, make-up lectures, etc. 

The Astra Schedule event request portal can be accessed here, using your UCSB NetID and password:

https://www.aaiscloud.com/UCA_SantaBarbara/events/EventReqIntroForm.aspx

  • Be sure to select the top item, "Academic One-Time Room Requests" from the drop-down on the Event Request page, unless your event is non-academic, or not affiliated with a specific course taking place during a given quarter. All other Campus Event requests can be be submitted using the 2nd form in the drop-down, titled " General Assignment Space Requests (Campus Organizations/SEAL)."

Astra Event request drop-down

 

A few things to note when using the Academic One-time request form:

  • Reservation requests for the following spaces should also be submitted using the "Campus Organizations/SEAL" form:
    • Campbell Hall, Isla Vista Theatre, and Embarcadero Hall on Tues/Thurs after 2:00 pm, Mon/Wed/Fri after 3:00 pm, and on weekends (except for academic events during finals week and "pre-instructional" days)
  • A video tutorial for using the form is available here
  • General Assignment classrooms are impacted with courses and available space is extremely limited, particularly during mid-day hours. It's helpful to view the Scheduling Grid in Astra Schedule to determine room availability before completing the form.
  • Finals week for a given quarter will not be available to event requests until after the final-schedule process has been completed (approximately one month prior to the end of the quarter).

ADDITIONAL INFORMATION

  • Questions about using the form, or Academic One-time event requests in general, can be directed to Req1Room@sa.ucsb.edu