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Forms

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All forms must be read, signed, and dated by the student signifying an understanding of the content of the form and certifying all information provided is true and accurate. All forms must be submitted by the student to the Office of the Registrar. Forms will not be accepted from a third party unless accompanied by a signed letter from the student granting permission.

REGISTRATION ACTIONS  (Click to Expand)


  • Cancel Registration
    • This form is valid for students who wish to cancel registration prior to the first day of instruction or if the student is not in paid status after the quarter has commenced. Note: students who are registered and paid for a quarter that has begun must use the Undergraduate Withdrawal Petition or Graduate Withdrawal Petition. 
    • Most students can cancel registration via their GOLD account in lieu of submitting the paper cancellation form.  Students who are unable to cancel on GOLD must submit the cancellation form to the Office of the Registrar.  New students who want to cancel their registration should contact the Office of Admissions.
  • Change of Major
    • This form is used for all undergraduate students to change their current college, major and/or emphasis or to declare multiple majors. Approval of all changes is required by the chair of department of the proposed major and may also be required by the current college dean, department chair and/or the proposed college dean. To facilitate timely processing of this request, students must be sure to check with their college advisor for instructions and clarification.
  • Credit by Exam
    • This form is used by a student who believes he/she has the sufficient competency level for a particular course and wishes to obtain credit by exam. Petition must be turned in three weeks prior to the examination date.
  • Graduate Late Add Petition
    • This form is used if a graduate student wishes to add a course to his/her current schedule. The student must provide the enrollment code, grading option preference, units, if adjustable, and instructor number, if appropriate.
    GRADUATE STUDENTS: Requests for retroactive schedule adjustments must be submitted to the Graduate Division via the Retroactive Schedule Adjustment Petition- Graduate students, which is available on the Graduate Division's website.


  • Graduate Withdrawal Petition
    • This form is used to withdraw from the University after the quarter has begun and the student is in registered and paid status. The petition must be submitted by the last day of the quarter to the Office of the Registrar.
  • Incomplete Grade
    • This form is used to request an incomplete grade for a course. The student’s work to date must be of passing quality. 
  • Late Registration
    • Note: Please see the Office of the Registrar prior to completing this form so your account can be properly reviewed and assessed. This form is used to: request to register for a quarter after the registration deadline has passed, or re-register for a quarter in which the student was lapsed for non-payment. See form for quarterly deadlines.
  • Petition to Enroll in a Graduate Course
    • This form is required for an undergraduate student who wishes to enroll in a graduate course. The policy requires the student to have a cumulative G.P.A of a 3.0, and a minimum of 12 upper division units with a grade of B or better. Graduate courses completed as an undergraduate will not count towards graduate degrees.
    • Students in the College of Engineering admitted in the BS/MS program in Engineering may use this petition to enroll in approved graduate-level engineering courses. To enroll, obtain the Instructor’s and Associate Dean’s signature only. This form may be presented at any time during the regularly scheduled registration pass times.
  • Readmission/Reinstatement
    • This form is used by undergraduate students who, after having been absent for at least one quarter or a portion of any quarter, wish to re-enroll with UCSB.*This petition must be filed with the Office of the Registrar by the published quarter deadline in order to return. 
    • *Newly admitted undergraduate students who withdrew from all registered classes prior to the drop deadline during the quarter of their admission will not be eligible for readmission. Such students must reapply to the University through the regular undergraduate admission process and adhere to Admissions processing deadlines.
    • NOTE: Students in the College of Letters and Science seeking reinstatement must submit an Appeal for Reinstatement Questionnaire along with the application.
  • Summer Sessions Schedule Adjustment Petition
    • Letters and Science students: Please only use this form for individual session withdrawals. For all other schedule changes please see the College of Letters and Science. 
    • All other students: This form is used to make any Summer Session schedule adjustment outside of cancelling or withdrawing.
    • There are no refunds for courses dropped or withdrawn from after a session's Drop with Refund deadline. Please see the Summer Session website for additional information, http://www.summer.ucsb.edu/.
  • Summer Sessions Cancel/Withdrawal
    • This form is used to withdraw or cancel all Summer term enrollment. If this form is submitted prior to the start of the student’s initial session, or if the student is not in paid status, then this process is known as a cancellation of registration. If the student’s initial session has begun and they are in paid status, then this process is known as a withdrawal. The day the Registrar’s Office receives this form is the official cancel/withdrawal date and is used to determine the refund of fees if any. All Summer Session deadlines may be viewed on the Summer Sessions website: http://www.summer.ucsb.edu/.  Please note that if the student is in paid status, there are no refunds for courses dropped or withdrawn from after a session's Drop with Refund deadline.
  • Undergraduate Withdrawal
    • This form is used to withdraw from the University after the quarter has begun and the student is in registered and paid status. CCS Students may withdraw until the last day of the quarter; all other colleges have until the last day of instruction for the quarter. The day the Registrar’s Office receives this form is the official withdrawal date and used to determine refund of fees. Please see the Refund Schedule.

FEES (Click to Expand)

  • Appeal to the University Refund Policy
    • This form is used when extenuating circumstances were not taken into consideration in terms of the official withdrawal date during the withdrawal process. Supporting documentation is required.
    • All appeal petitions and supporting documentation must be submitted during the fiscal year in which the fees were incurred.  Any petitions or documentation submitted outside of this time frame will not be considered.  The fiscal year begins on July 1 and ends on June 30 of the following calendar year.
  • Late Fee Waiver
    • This form is used to request waiver of late registration, late payment, or schedule adjustment fees. For the petition to be evaluated the student must have paid the fee and must have a valid reason their request should be granted. If the request is due to a University error, the student must have the petition signed by a University representative or attach written justification to this form.  
    • Petitions for a fee waiver must be submitted during the fiscal year in which the fees were incurred.  Any petitions or documentation submitted outside of this time frame must be submitted during the fiscal year in which the fees were incurred.  Any petitions or documentation submitted outside of this time frame will not be considered.  The fiscal year begins on July 1 and ends on June 30 of the following calendar year.
  • Request for Partial Fee Reduction
    • This form is used to request a 50% reduction of the quarterly Tuition Fee and, if applicable, Non-Resident Supplemental Tuition Fee. Requests will only be granted if the student:
      • 1. Submits the Partial Fee Reduction petition to the Office of the Registrar before the first day of instruction.
      • 2. Was approved for a deficit load by the appropriate college dean.

                      -and-

      • 3. Can meet one of the following criteria: works more than 20 hours per week (must be paid employment); has medical circumstances; has family responsibilities such as a dependent child, or has declared degree candidacy for the quarter in which deficit load was approved (this option is valid for one quarter only).
    • Supporting documentation must be submitted with this petition.

SPECIAL ENROLLMENT PROGRAMS (Click to Expand)

  • Intercampus Visitor Program
    • This form is not available online. Please make an appointment with the Special Enrollment Programs Coordinator in the Office of the Registrar to obtain an application.
    • This program allows UCSB students to take courses not available at their home campus, participate in special programs, or study with a distinguished faculty member at another UC campus for one quarter only.
  • Intersegmental Cross Enrollment (I.C.E)
    • Enrolled California Community College or California State University students may use this form to take a course at UCSB.
  • Non-UC Study Abroad Leave and Return Request
    • This form is to be used only when attending a university that is recognized by that country’s Ministry of Education which is authorized to award bachelor’s degrees.
    • If a program does not meet the criteria above, use the Cancel Registration petition along with the Readmission/Reinstatement petition if intending to return to UCSB.
  • Non-UC Study Abroad Waiver of Liability
  • Simultaneous Enrollment
    • This form is used to take courses at another UC while attending UC Santa Barbara. Funding should be discussed with a representative in the Office of Financial Aid and Scholarships.

STUDENT RECORD CHANGES/INQUIRIES (Click to Expand)

  • Name or Data Change Petition
    • This form is used by the student to change:
      • Legal name
      • Ethnicity
      • Birthplace
      • Date of birth
    • Submission of photocopied legal documentation is required.
    • More information on name changes can be found here.
  • Request for Clarification or Correction of Records
    • This form is used to request a correction to your student record. An analyst will review the petition and deliver a response within 14-45 days.
  • Restrict or Release Your Student Data
    • This form is used to restrict particular student record data from the public. If the student has already restricted information and wishes to release the information they will also need to complete this form to discontinue restrictions they have previously placed on their record.
  • Diploma Release Authorization
    • This form is used to authorize a third party to pick up your diploma for you from the Office of the Registrar.  This form should ONLY be used AFTER you have verified that your diploma is at the Office of the Registrar and is ready for pick-up.  Diplomas held at the Office of the Registrar are typically those which were held due to a financial block or were returned by the Post Office.  Please contact us at (805) 893-3592 or GraduationMatters@sa.ucsb.edu to verify that your diploma is ready for pick-up.
  • Diploma Mailing Address - Confirmation Request for long addresses
    • This form is used for any current degree candidate whose diploma mailing address is too long to be accommodated in GOLD.  Please  fill out and return this form to the Office of the Registrar either in person, by fax, or by email to GraduationMatters@sa.ucsb.edu prior to diploma mailing.  See the Office of the Registrar Diploma page for diploma mailing dates. 
  • Diploma Mail Request form
    • This form is to request to have your diploma mailed to you after you have confirmed with the Office of the Registrar that your diploma is on file at the Office of the Registrar.  Please call (805) 893-3592 or email GraduationMatters@sa.ucsb.edu to check the status of your diploma.
      • Do not use if you have lost your original diploma – please order a Duplicate Diploma.
      • Use this form if you have no financial blocks with the University.
  • Diploma Mail Request form – after financial block removed

    • This form is to request to have your diploma mailed to you after you have confirmed with the Office of the Registrar that your diploma is on file at the Office of the Registrar and was previously held for a financial block.  Please call (805) 893-3592 or email GraduationMatters@sa.ucsb.edu to check the status of your diploma.
      • Do not use if you have lost your original diploma – please order a Duplicate Diploma.
      • Contact BARC at (805) 893-3756, or by email barc.info@bfs.ucsb.edu and for University Center blocks, contact the University Center by phone at (805) 893-4097 to clear your blocks.
  • Duplicate Diploma Request form
    • This form is to request the replacement diploma if your original diploma was lost, damaged, or you have changed your name.
      • If you have a financial block with the University, Contact BARC at (805) 893-3756, or email barc.info@bfs.ucsb.edu.  Your diploma will be held until all blocks are clear. 
      • It takes 3-4 months after the end of your degree quarter for your diploma to be mailed to you.  Please call (805) 893-3592 or email GraduationMatters@sa.ucsb.edu if you did not receive your diploma in the mail.
  • Diploma Notary Request form (Photocopy only)
    • This form is to request to have a copy of your original diploma notarized. 
    • You must mail your original diploma to the Office of the Registrar with this form and payment. 
  • Diploma Notary Request form (Original)
    • This form is to request to have your original diploma notarized.
    • You must mail your original diploma to the Office of the Registrar with this form and payment. 
  • Diploma Notary Request form – both copy and original
    • This form is to request to have a copy of your original diploma AND your original diploma notarized. 
    • You must mail your original diploma to the Office of the Registrar with this form and payment. 



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    Forms found on this page are subject to change.