Forms

All forms must be read, signed, and dated by the student signifying an understanding of the content of the form and certifying all information provided is true and accurate. All forms must be submitted by the student to the Office of the Registrar. Forms will not be accepted from a third party unless accompanied by a signed letter from the student granting permission. Forms found on this page are subject to change.

Forms are available using DocuSign or to download as a PDF. PDFs require Acrobat Reader, a free download from Adobe

Please submit PDF forms from your Umail account. For DocuSign forms, you will be asked to provide a copy of your photo ID for authentication purposes.

Please note that it can take up to 2 weeks for forms to be processed.

 

Types of Forms: (Click on an anchor link below to be directed to the indicated section)

 

 

Registration Actions

Cancellation of Registration-Domestic Student

This form is valid for students who wish to cancel registration prior to the first day of instruction or if the student is not in paid status after the quarter has commenced. Note: students who are registered and paid for a quarter that has begun must use the Undergraduate Withdrawal Petition or Graduate Withdrawal Petition. 

Most students can cancel registration via their GOLD account in lieu of submitting the paper cancellation form.  Students who are unable to cancel on GOLD must email the Office of the Registrar.  New students who want to cancel their registration should contact the Office of Admissions.

Cancellation of Registration - International Student

This form is valid for students who wish to cancel registration prior to the first day of instruction or if the student is not in paid status after the quarter has commenced. Note: students who are registered and paid for a quarter that has begun must use the Undergraduate Withdrawal Petition or Graduate Withdrawal Petition. New students who want to cancel their registration should contact the Office of Admissions.

Undergraduate Letters & Science Major Change Form

This form is used for all undergraduate students in the College of Letters & Science who are changing majors or adding/dropping a double major in the College of Letters & Science. To facilitate timely processing of this request, students must be sure to check with their college advisor for instructions and clarification.

Undergraduate Engineering Change of Major Form

This form is used for all undergraduate students in the College of Engineering who are changing majors in the College of Engineering. To facilitate timely processing of this request, students must be sure to check with their college advisor for instructions and clarification.

Undergraduate Creative Studies Change of Major Form

This form is used for all undergraduate students in the College of Creative Studies who are changing majors or adding/dropping a double major in the College of Creative Studies. To facilitate timely processing of this request, students must be sure to check with their college advisor for instructions and clarification.

Undergraduate Change of College/Dual College Form

This form is used for all undergraduate students who are changing majors or adding/dropping a double major in a different college. To facilitate timely processing of this request, students must be sure to check with their college advisor for instructions and clarification.

Credit by Examination

This form is used by a student who believes he/she has the sufficient competency level for a particular course and wishes to obtain credit by exam. Petition must be turned in three weeks prior to the examination date.

Graduate Late Add Petition

This form is used if a graduate student wishes to add a course to his/her current schedule. The student must provide the enrollment code, grading option preference, units, if adjustable, and instructor number, if appropriate.

GRADUATE STUDENTS: Requests for retroactive schedule adjustments must be submitted to the Graduate Division via the Retroactive Schedule Adjustment Petition- Graduate students, which is available on the Graduate Division's website.

Graduate Withdrawal

This form is used to withdraw from the University after the quarter has begun and the student is in registered and paid status. The petition must be submitted by the last day of the quarter to the Office of the Registrar.

Incomplete Grade

This form is used to request an incomplete grade for a course. The student’s work to date must be of passing quality. 

Late Registration - Letters & Science (undergraduate)

This form is used to request to register for a quarter after the registration deadline has passed, or re-register for a quarter in which the student was lapsed for non-payment. See form for quarterly deadlines.

Late Registration - Engineering (undergradaute)

This form is used to request to register for a quarter after the registration deadline has passed, or re-register for a quarter in which the student was lapsed for non-payment. See form for quarterly deadlines.

Late Registration - Creative Studies

This form is used to request to register for a quarter after the registration deadline has passed, or re-register for a quarter in which the student was lapsed for non-payment. See form for quarterly deadlines.

Late Registration - Graduate students

This form is used to request to register for a quarter after the registration deadline has passed, or re-register for a quarter in which the student was lapsed for non-payment. See form for quarterly deadlines.

Request to Enroll in a Graduate Course

This form is required for an undergraduate student who wishes to enroll in a graduate course. The policy requires the student to have a cumulative G.P.A of a 3.0, and a minimum of 12 upper division units with a grade of B or better. Graduate courses completed as an undergraduate will not count towards graduate degrees.

Students in the College of Engineering admitted in the BS/MS program in Engineering may use this petition to enroll in approved graduate-level engineering courses. To enroll, obtain the Instructor’s and Associate Dean’s signature only. This form may be presented at any time during the regularly scheduled registration pass times.

Readmission/Reinstatement

This form is used by undergraduate students who, after having been absent for at least one quarter or a portion of any quarter, wish to re-enroll with UCSB.*This petition must be filed with the Office of the Registrar by the published quarter deadline in order to return. 

*Newly admitted undergraduate students who withdrew from all registered classes prior to the first day of classes for the quarter of their admission will not be eligible for readmission. Such students must reapply to the University through the regular undergraduate admission process and adhere to Admissions processing deadlines.

NOTE: Students in the College of Letters and Science seeking reinstatement must submit an Academic Self-Assessment along with the application.

Summer Sessions Schedule Adjustment

Individual Session Withdrawals: (All students) This form for individual session withdrawals. To withdraw from the entire summer session, please use the Summer Sessions Cancellation / Complete Withdrawal request, below. There are no refunds for courses dropped or withdrawn from after a session's Drop with Refund deadline. Please see the Summer Session website for additional information, http://www.summer.ucsb.edu/.

Schedule Adjustments: (All students, EXCEPT Letters & Science) This form is used to make any Summer Session schedule adjustment (add, drop, grading option change) outside of cancelling or withdrawing. Letter & Science students: Please contact the College Advising Office. There are no refunds for courses dropped or withdrawn from after a session's Drop with Refund deadline. Please see the Summer Session website for additional information, http://www.summer.ucsb.edu/.

Summer Sessions Cancellation / Complete Withdrawal

This form is used to cancel or withdraw from all Summer Session enrollment. The day the Office of the Registrar receives this form is the official withdrawal date and is used to determine the refund of fees, if any. Please note that if the student is in paid status, there are no refunds for courses dropped or withdrawn from after a session's Drop with Refund deadline. All Summer Session deadlines may be viewed on the Summer Sessions website: http://www.summer.ucsb.edu/

Undergraduate Withdrawal

This form is used to withdraw from the University after the quarter has begun and the student is in registered and paid status. CCS Students may withdraw until the last day of the quarter; all other colleges have until the last day of instruction for the quarter. The day the Office of the Registrar receives this form is the official withdrawal date and used to determine refund of fees. Please see the Refund Schedule.

Student Athlete Intent to Declare Major

This form is used when a student-athlete participating in a NCAA Intercollegiate sport is prevented from officially changing or declaring a major and/or when the Director of Compliance needs a major verification immediately.  ONLY student-athletes participating in a NCAA Intercollegiate sport may use this form; all other undergraduate students should use the Change of Major form appropriate to their college; graduate students should contact the Graduate Division.

 

 

Fees

Appeal to the University Refund Policy

This form is used when extenuating circumstances were not taken into consideration in terms of the official withdrawal date during the withdrawal process. Supporting documentation is required.

All appeal petitions and supporting documentation must be submitted during the fiscal year in which the fees were incurred.  Any petitions or documentation submitted outside of this time frame will not be considered.  The fiscal year begins on July 1 and ends on June 30 of the following calendar year.

Request for Late Fee Waiver

This form is used to request waiver of late registration, late payment, or schedule adjustment fees. For the petition to be evaluated the student must have paid the fee and must have a valid reason their request should be granted. If the request is due to a University error, the student must have the petition signed by a University representative or attach written justification to this form.  

Petitions for a fee waiver must be submitted during the fiscal year in which the fees were incurred.  Any petitions or documentation submitted outside of this time frame must be submitted during the fiscal year in which the fees were incurred.  Any petitions or documentation submitted outside of this time frame will not be considered.  The fiscal year begins on July 1 and ends on June 30 of the following calendar year.

Request for Partial Fee Reduction

This form is used to request a 50% reduction of the quarterly Tuition Fee and, if applicable, Non-Resident Supplemental Tuition Fee. Requests will only be granted if the student:

1. Submits the Partial Fee Reduction petition to the Office of the Registrar before the first day of instruction.

2. Was approved for a deficit load by the appropriate college dean.

                -and-

3. Can meet one of the following criteria: works more than 20 hours per week (must be paid employment); has medical circumstances; has family responsibilities such as a dependent child, or has declared degree candidacy for the quarter in which deficit load was approved (this option is valid for one quarter only).

  • Supporting documentation must be submitted with this petition.
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    Special Enrollment Programs

    Intercampus Visitor Program

    This form is not available online. Please make an appointment with the Special Enrollment Programs Coordinator in the Office of the Registrar to obtain an application.

    This program allows UCSB students to take courses not available at their home campus, participate in special programs, or study with a distinguished faculty member at another UC campus for one quarter only.

    Intersegmental Cross Enrollment (ICE) Program

    Enrolled California Community College or California State University students may use this form to take a course at UCSB.

    Non-UC Sponsored Study Abroad Leave & Return Request Form

    This form is to be used only when attending a university that is recognized by that country’s Ministry of Education which is authorized to award bachelor’s degrees.

    If a program does not meet the criteria above, use the Cancel Registration petition along with the Readmission/Reinstatement petition if intending to return to UCSB.

    Non-UC Study Abroad Waiver of Liability

    This waiver of liability must be submitted with the Leave Request form if the study abroad travel occurs in a country listed on the U.S. Department of State’s Travel Warning website. 

    Simultaneous Enrollment Application

    This form is used to take courses at another UC while attending UC Santa Barbara. Funding should be discussed with a representative in the Office of Financial Aid and Scholarships.

     

    Student Record Changes

    Name or Data Change Request

    This form is used by the student to change:

    • Legal name
    • Ethnicity
    • Birthplace
    • Date of birth

    Submission of photocopied legal documentation is required. More information on name changes can be found on the "Change of Name" page.

    Request for Clarification or Correction of Records

    This form is used to request a correction to your student record. An analyst will review the petition and deliver a response within 14-45 days.

    Request to Restrict / Release Student Data

    This form is used to restrict particular student record data from the public. If the student has already restricted information and wishes to release the information they will also need to complete this form to discontinue restrictions they have previously placed on their record.

     

    Graduation and Diploma

    Diploma Mail Request

    This form is to request to have your diploma mailed to you after you have confirmed with the Office of the Registrar that your diploma is on file at the Office of the Registrar.  Please email GraduationMatters@sa.ucsb.edu to check the status of your diploma.

    • Contact BARC by email barc.info@bfs.ucsb.edu and for University Center blocks, contact the University Center by phone at (805) 893-4097 to clear your blocks.

    Replacement Diploma Request

    To request a replacement diploma if your original diploma was lost, damaged, or you have changed your name, you may order one through GOLDClick here for ordering instructions.

    • If you have a financial block with the University, Contact BARC by email barc.info@bfs.ucsb.edu.  Your diploma will be held until all blocks are clear.
    • It takes 3-4 months after the end of your degree quarter for your diploma to be mailed to you.  Please email GraduationMatters@sa.ucsb.edu if you did not receive your diploma in the mail.

    Diploma Notary Request - At this time, UCSB is unable to notarize diplomas due to COVID-19. Please email GraduationMatters@sa.ucsb.edu if you have questions.

    This form is to request to have your original diploma notarized.

    You must mail your original diploma to the Office of the Registrar with this form and payment.