Forms

All forms must be read, signed, and dated by the student signifying an understanding of the content of the form and certifying all information provided is true and accurate. All forms must be submitted by the student to the Office of the Registrar. Forms will not be accepted from a third party unless accompanied by a signed letter from the student granting permission. Forms found on this page are subject to change.

Forms are available using DocuSign or to download as a PDF. PDFs require Acrobat Reader, a free download from Adobe

Please submit PDF forms from your Umail account. For DocuSign forms, you will be asked to provide a copy of your photo ID for authentication purposes.

Please note that it can take up to 2 weeks for forms to be processed.

 

Types of Forms: (Click on an anchor link below to be directed to the indicated section)

 

 

Registration Actions

Cancellation, Withdrawal, and Readmission/Reinstatement

Please click here for more information on cancellation and withdrawal (leaving UCSB).

Cancellation of Registration - Domestic Student

This form is valid for students who wish to cancel registration prior to the first day of instruction for the quarter or if the student is not in paid status after the quarter has commenced. Note: students who are registered and paid for a quarter that has begun must use the Undergraduate Withdrawal Petition or Graduate Withdrawal Petition

Most students can cancel registration via their GOLD account.  Students who are unable to cancel on GOLD must email the Office of the Registrar to request a cancellation.  New students who want to cancel their registration should contact the Office of Admissions.

Cancellation of Registration - International Student

This form is valid for students who wish to cancel registration prior to the first day of instruction or if the student is not in paid status after the quarter has commenced. Note: students who are registered and paid for a quarter that has begun must use the Undergraduate Withdrawal Petition or Graduate Withdrawal Petition. New students who want to cancel their registration should contact the Office of Admissions.

Undergraduate Withdrawal

Please click here for more information on cancellation and withdrawal (leaving UCSB).

This form is used to withdraw from the University after the current quarter has begun and the student is in registered and paid status. CCS Students may withdraw until the last day of the quarter; all other colleges have until the last day of instruction for the quarter. The day the Office of the Registrar receives this form is the official withdrawal date and used to determine refund of fees. Please see the Refund Schedule.

Graduate Withdrawal

This form is used to withdraw from the University after the quarter has begun and the student is in registered and paid status. The petition must be submitted by the last day of the quarter to the Office of the Registrar.

Readmission/Reinstatement

This form is used by undergraduate students who, after having been absent for at least one quarter or a portion of any quarter, wish to re-enroll with UCSB.* This petition must be filed with the Office of the Registrar by the published quarter deadline in order to return. More information about readmission and reinstatement can be found here

Readmission is currently open for Winter 2025 (click the link to fill out the form). Priority Deadline is October 1, 2024. Final Deadline is November 1, 2024.

Readmission for Spring 2025 will open on August 1, 2024.

For more information on deadlines, please visit the Readmission/Reinstatement page.

For all other quarters, please email Readmission@sa.ucsb.edu.

*Newly admitted undergraduate students who withdrew from all registered classes prior to the first day of classes for the quarter of their admission will not be eligible for readmission. Such students must reapply to the University through the regular undergraduate admission process and adhere to Admissions processing deadlines.

Course Registration and Grades

Request to Enroll in a Graduate Course

This form is required for an undergraduate student who wishes to enroll in a graduate course. The policy requires the student to have a cumulative G.P.A of a 3.0, and a minimum of 12 upper division units with a grade of B or better. Graduate courses completed as an undergraduate will not count towards graduate degrees.

Students in the College of Engineering admitted in the BS/MS program in Engineering may use this petition to enroll in approved graduate-level engineering courses. To enroll, obtain the Instructor’s signature. This form may be presented at any time during the regularly scheduled registration pass times.

Late or Retroactive Registration - Undergraduate students

Please DO NOT use this form to add a class if you are already enrolled - contact your college for a late add petition or use GOLD. This form is used to request to register for a quarter after the 15th day or instruction. For students who were lapsed due to non-payment, this form is used to request to re-register for a quarter after the 15th day of instruction. See form for quarterly deadlines.

Late or Retroactive Registration - Graduate students

Please DO NOT use this form to add a class if you are already enrolled - contact your college for a late add petition or use GOLD. This form is used to request to register for a quarter after the 15th day or instruction. For students who were lapsed due to non-payment, this form is used to request to re-register for a quarter after the 15th day of instruction. See form for quarterly deadlines.

Credit by Examination

This form is used by a student who believes he/she has the sufficient competency level for a particular course and wishes to obtain credit by exam. Petition must be turned in three weeks prior to the examination date.

Incomplete Grade

This form is used to request an incomplete grade for a course. 

The grade Incomplete (I) may be assigned when a student's work is of passing quality but is incomplete. An I grade may be placed on a student's record only if the completed "Incomplete Grade" request form, with the necessary processing fee paid, is on file in the Office of the Registrar, signed by the instructor, and indicating the reason for assigning the I grade, the student's grade to that point, the nature of the course work to be completed, the percentage of the final grade to be based on that work, and the deadline, if any, for submitting the work. A student is entitled to have the grade of Incomplete replaced by a passing grade as determined by the instructor concerned, and to receive unit credit and appropriate grade points upon satisfactory completion of the work of the course by the end of the next academic quarter following the quarter in which the I grade was reported, whether or not the student is registered or the course is offered.

The deadline for a student to submit an Incomplete Grade request form is the last day of the quarter. Retroactive requests may be considered at the instructor's discretion.

Major Changes

Undergraduate Letters & Science Change of Major Form

This form is used for all undergraduate students in the College of Letters & Science who are changing majors or adding/dropping a double major in the College of Letters & Science. To facilitate timely processing of this request, students must be sure to check with their college advisor for instructions and clarification.

Undergraduate Engineering Change of Major Form

This form is used for all undergraduate students in the College of Engineering who are changing majors in the College of Engineering. To facilitate timely processing of this request, students must be sure to check with their college advisor for instructions and clarification.

Undergraduate Creative Studies Change of Major Form

This form is used for all undergraduate students in the College of Creative Studies who are changing majors or adding/dropping a double major in the College of Creative Studies. To facilitate timely processing of this request, students must be sure to check with their college advisor for instructions and clarification.

Undergraduate Change of College/Dual College Form

This form is used for all undergraduate students who are changing majors or adding/dropping a double major in a different college. To facilitate timely processing of this request, students must be sure to check with their college advisor for instructions and clarification.

Student Athlete Intent to Declare Major

This form is used when a student-athlete participating in a NCAA Intercollegiate sport is prevented from officially changing or declaring a major and/or when the Director of Compliance needs a major verification immediately.  ONLY student-athletes participating in a NCAA Intercollegiate sport may use this form; all other undergraduate students should use the Change of Major form appropriate to their college; graduate students should contact the Graduate Division.

 

Summer Sessions

All Summer Session deadlines may be viewed on the Summer Sessions website: https://summer.ucsb.edu/registration/deadlines

Summer Sessions Schedule Adjustment

Summer only students: Use this form to drop or change the grading option for a course after the deadlines listed in GOLD. There are no refunds for courses dropped after a session's Drop with Refund deadline. 

Matriculated UCSB students: Do not use this form. Please contact your college's Advising Office for late drops or grading option changes after the deadlines listed in GOLD.

Late Adds - all students: please visit the Summer Sessions website for late adds - https://summer.ucsb.edu/forms-policies/late-addsdrops.

Summer Sessions Cancellation / Complete Withdrawal

This form is used to cancel or withdraw from all Summer Session enrollment. The day the Office of the Registrar receives this form is the official withdrawal date and is used to determine the refund of fees, if any. Please note that if the student is in paid status, there are no refunds for courses dropped or withdrawn from after a session's Drop with Refund deadline.


Fees

Appeal to the University Refund Policy

This form is used when extenuating circumstances were not taken into consideration in terms of the official withdrawal date during the withdrawal process. Supporting documentation is required.

All appeal petitions and supporting documentation must be submitted during the academic year in which the fees were incurred.  Any petitions or documentation submitted outside of this time frame will not be considered.  The academic year begins with the Fall quarter and ends with the Summer quarter.

Request for Late Fee Waiver

This form is used to request waiver of retroactive registration or schedule adjustment fees. For the petition to be evaluated the student must have paid the fee and must have a valid reason their request should be granted. If the request is due to a University error, the student must have the petition signed by a University representative or attach written justification to this form.  

Requests for a fee waiver must be submitted during the fiscal year in which the fees were incurred. Any petitions or documentation submitted outside of this time frame will not be considered.  The fiscal year begins on July 1 and ends on June 30 of the following calendar year.

Request for Partial Fee Reduction

This form is used to request a 50% reduction of the quarterly Tuition Fee and, if applicable, Non-Resident Supplemental Tuition Fee. Requests will only be granted if the student:

1. Submits the Partial Fee Reduction petition to the Office of the Registrar by the 15th day of instruction (add deadline) for the quarter. Late forms will not be accepted.

2. Was approved for a deficit load by the appropriate college dean.

                -and-

3. Can meet one of the following criteria: works more than 20 hours per week (must be paid employment); has medical circumstances; has family responsibilities such as a dependent child, or has declared degree candidacy for the quarter in which deficit load was approved (this option is valid for one quarter only).

  • Supporting documentation must be submitted with this petition.
  •  

    Special Enrollment Programs

    Intercampus Visitor Program

    This program allows UCSB students to take courses not available at their home campus, participate in special programs, or study with a distinguished faculty member at another UC campus for one quarter only. Click here for more information 

    Intersegmental Cross Enrollment (ICE) Program - SBCC students

    Enrolled Santa Barbara City College (SBCC) students may use this form to take a course at UCSB.

    Intersegmental Cross Enrollment (ICE) Program - all other students

    Enrolled California Community College or California State University students may use this form to take a course at UCSB.

    Non-UC Sponsored Study Abroad Leave & Return Request Form

    This form is to be used only when attending a university that is recognized by that country’s Ministry of Education which is authorized to award bachelor’s degrees.

    If a program does not meet the criteria above, use the Cancel Registration petition along with the Readmission/Reinstatement petition if intending to return to UCSB.

    Non-UC Study Abroad Waiver of Liability

    This waiver of liability must be submitted with the Leave Request form if the study abroad travel occurs in a country listed on the U.S. Department of State’s Travel Warning website. 

    Simultaneous Enrollment Application

    This form is used to take courses at another UC while attending UC Santa Barbara. Funding should be discussed with a representative in the Office of Financial Aid and Scholarships.

     

    Student Record Changes

    Name or Data Change Request

    This form is used by the student to change:

    • Legal name
    • Ethnicity
    • Birthplace
    • Date of birth

    Submission of photocopied legal documentation is required. More information on name changes can be found on the "Change of Name" page.

    Request for Clarification or Correction of Records

    This form is used to request a correction to your student record. An analyst will review the petition and deliver a response within 14-45 days.

    Request to Restrict / Release Student Data

    This form is used to restrict particular student record data from the public. If the student has already restricted information and wishes to release the information they will also need to complete this form to discontinue restrictions they have previously placed on their record.

     

    Graduation and Diploma

    Diploma Mailing Request Form

    This form is to request to have your diploma mailed to you after you have confirmed with the Office of the Registrar that your diploma is on file at the Office of the Registrar.  Please email GraduationMatters@sa.ucsb.edu to check the status of your diploma and request this form.

    • Contact BARC by email barc.info@bfs.ucsb.edu and for University Center blocks, contact the University Center by phone at (805) 893-4097 to clear your blocks.

    Replacement Diploma Request

    To request a replacement diploma if your original diploma was lost, damaged, or you have changed your name, you may order one through GOLDClick here for ordering instructions.

    • If you have a financial block with the University, Contact BARC by email barc.info@bfs.ucsb.edu.  Your diploma will be held until all blocks are clear.
    • It takes 3-4 months after the end of your degree quarter for your diploma to be mailed to you.  Please email GraduationMatters@sa.ucsb.edu if you did not receive your diploma in the mail.

    Diploma Notary Request - Please email GraduationMatters@sa.ucsb.edu for information about diploma notarizations.

    This form is to request to have your original diploma notarized.

    You must mail your original diploma to the Office of the Registrar with this form and payment.