This page outlines the process for students to request personalized letters and official documents for various purposes.
- All requests must be approved by the Office of the Registrar before a letter or form will be completed.
- Only students may request a letter or form completion (requests from third parties, such as parents, will be rejected). Current students, please email us from your Umail account.
- Please allow up to 10 business days for letters and forms to be completed and sent.
The UCSB Office of the Registrar does not complete forms or generate customized letters verifying information otherwise available on an official academic transcript or official verification letter.
Commonly Requested Forms and Letters
| Letter or Form Type | Important Information | How to Request |
|---|---|---|
| Advanced Placement (AP) Credit Letter | Includes list of AP credit and course equivalent awarded at UCSB. | How to order a custom letter |
| Character Reference | UCSB Office of the Registrar does not provide character references. | |
| Class Rank | UCSB does not rank students. | |
| Common Application | UCSB Office of the Registrar does not complete Common Application forms. | Common Application/College Report |
| Dean’s Certification | These records are maintained by the Office of Student Conduct. | Common Application/College Report |
| Degree Candidate Status | Degree candidate status is printed on an official verification. | Verifications |
| Degree Verification | Degree awarded status is printed on an official verification. | Verifications |
| Disciplinary or Academic Misconduct | These records are maintained by the Office of Student Conduct. | Common Application/College Report |
| Enrollment Verification | Enrollment status is printed on an official verification. | Verifications |
| Expected Degree Quarter | Expected degree completion quarter is printed on an official verification. | Verifications |
| Good Standing | An official transcript documents the student’s GPA, enrollment, and any probationary statuses. | Transcripts |
| Good Student | An official transcript documents the student’s GPA, enrollment, and any probationary statuses. | Transcripts |
| Grade Point Average (GPA) | Both an official transcript and official verification letter document the student’s GPA. | |
| Hispanic-Serving Institution (HSI) Status | Verifies UCSB’s status as an HSI recognized by the federal government. | Minority-Serving Institution Letter |
| In-School Loan Deferment | Degree awarded status is printed on an official verification | How to request form completion |
| Insurance forms | An official verification letter documents the student’s enrollment information. | Verifications |
| International forms (tuition reimbursement, etc.) | Degree awarded status is printed on an official verification | How to request form completion |
| Language of Instruction | Verifies English as UCSB’s official language of instruction. | Language of Instruction Letter |
| Major Grade Point Average (GPA) | Please contact your academic major department. | |
| Military forms | How to request form completion | |
| Mode of Instruction | Verifies modes of instruction (in-person, online) at UCSB. | Mode of Instruction Letter |
| Non-attendance letter | How to order a custom letter | |
| Degree Verification | Degree awarded status is printed on an official verification | Verifications |
| Scholarship forms | An official verification letter documents the student’s GPA and enrollment information. | Verifications |
| Sibling verification | How to request form completion | |
| Transfer Report | UCSB Office of the Registrar does not complete any transfer report forms. | Common Application/College Report |
| UC Sacramento Program Application | How to request form completion |
Custom Letters
If you require a letter with information not covered by a transcript or official verification, a custom letter can be created for you and sent on your behalf.
How to order a Custom Letter
Email transcripts@sa.ucsb.edu with:
- What type of letter you require and what information the letter needs to include
- Who to send letter to via DocuSign (student will receive copy of the letter)
Form Completion
If you require a form completed with information not covered by a transcript or official verification letter, a form may be completed for you and sent on your behalf.
- Form must to be sent as a PDF.
- Student must complete their portion of the form or the request will be rejected.
- Do NOT complete Registrar portion of the form or the request will be rejected.
How to Request a Form Completion
Email transcripts@sa.ucsb.edu with:
- PDF copy of the form, properly filled out
- Who to send form to via DocuSign (student will receive copy of the form)
If you have any questions about information on this page, please email Transcripts@sa.ucsb.edu.