FERPA Information for Faculty / Staff

Staff and Faculty Training Requirement

All campus and University officials are required to comply with FERPA, UC, and UCSB policy.  A "campus official" or "University official" is any individual designated by the University of California to perform an assigned function on behalf of the University.
All campus and University officials are required to complete the UCSB FERPA training, available in the UC Learning Center, before access to any student information will be granted.  This includes all system access (eGrades, AAA, BLUE/STAR/SREG, and others).

To access the training, navigate to the UC Learning Center: https://uc.sumtotal.host/
-Choose "UCSB"
-Log in with your UCSB NetID and password
-Choose "Find a course"
-Type "FERPA" in the search box
-Use the "select" button on the right-hand side to start the "SB FERPA Training UCSB" course

Additional or individualized FERPA training can be requested at any time by contacting the Office of the Registrar.

Menu - Information for Faculty/Staff

Application Notice - accessing academic record
Protecting Students' Privacy
Not For Release (NFR)
Legitimate Educational Interest
Data Requests
I Have Questions About FERPA


The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to

  • Protect the privacy of education records,
  • Establish the rights of students to inspect and review their education records, and
  • Provide guidelines for the correction of inaccurate or misleading data within education records.


The essence of FERPA:

  • College students must be permitted to inspect and review their own education records.
  • School officials may not disclose personally identifiable information about students nor permit inspection of their records without written permissions unless such action is covered by certain exceptions permitted by FERPA.


UC and UCSB policy guiding principles:

When law and policy are silent on student records, use and access are to be guided by two principles:
  • Privacy of an individual is of great weight, and
  • The information in a student’s files should be disclosed to the student on request within a reasonable timeframe.