Course and Department-related Interfaces and Information

• Fall 2020 Kick-off presentation (Google Slides)
• Fall 2020 Kick-off presentation (Video recording via GauchoCast). Log in with UCSB Netid and password to view.



Grading

• eGrades: Interface for Faculty and Staff
• The eGrades submission deadline is generally the Wednesday following the last day of finals (with exceptions in the cases of some holidays and summer sessions).

• Instructors - Electronic Grading Tip Sheet
• Department Grading Coordinators - Electronic Grading Tip Sheet
• Teaching Assistants - Electronic Grading Tip Sheet
• Instructions for Importing Grades into the Online Grading System



Training

• Office of the Registrar Units Overview (Zoom Recording)
• Residency for Tuition Purposes-Graduate students edition-overview
• Residency for Tuition Purposes-Graduate students edition-Live Training with Q&A

1. Academic Services-Undergraduate Degree Clearance-Overview 
2. Academic Services-Undergraduate Degree Clearance- Live Training with Q&A

• Scheduling: STAR—Using the Using the Online Schedule Proof function in STAR
• Scheduling: STAR—Online Schedule versus C Screen
• Scheduling: STAR—Approval Codes
• Scheduling: STAR—IRAL Instructions
• Scheduling: Final Exam Scheduling
• Scheduling: Astra Schedule—Entering building, room, and feature requests for sections
  (*this step takes place before we run the Astra optimizer to place courses in to GA rooms)
• Scheduling: Astra Schedule—Viewing/finding available spaces using the Scheduling Grid
  (*this step takes place after the optimizer has been run to determine remaining room availability)



• Special Enrollment Programs (SE and ICV) Zoom Training 
• Special Enrollment Programs (SE and ICV) PowerPoint
• Special Enrollment Programs (UC Online) Zoom Training
• Special Enrollment Programs (UC Online) PowerPoint

Waitlist 

• Instructors - Waitlist Setup Instructions
• Instructors - Waitlist Quick Reference
• Waitlist Training(05/14/14)
• Course Waitlist (webpage)



Miscellaneous Resources

• Public Schedule of Classes/Class Search: A webpage interface allowing staff and faculty (as well as the general public) to search UCSB's current quarter curriculum, outside of GOLD.
• Using the Drop/Switch Screen: Instructions for using the Drop/Switch Screen in STAR.
• UC Records Retention Schedule
• Undergraduate Major and Minor Sheets
• Course Enrollment History

Student-Related Information

• Academic Advising Assistant: An online tool providing academic advisor access to student academic progress.
• DARS Exception Workflow
• Here is a helpful video of the AAA Exception Workflow, with examples of petitions and common issues.
  • To view the video, click the link above, select GauchoSpace, and then enter UCSBNetID and password.
  • Under Contents (left-hand column) navigate through the video recording to find relevant information.
  • PowerPoint of this video

• UCSB Student Fee Information: link to "Fee Information" page with multiple resources related to UCSB student fees.

Forms

• Incomplete Grade Petition
• Incomplete Grade Extension Petition
• Other forms on our Forms page

FERPA Policy

Please visit the Office of the Registrar Staff and Faculty Student Records page.