Poppy Flower Monarch butterfly
Aerial photo of U.C.S.B campus point
Bicycles in bike racks

UCSB Staff & Faculty

Contents (links take user to additional information on page):

General Staff and Faculty Resources

Calendars/Deadlines

Scheduling Resources

Master Course Approval (Course Request) Resources

Requesting Access to Student Systems and Other Online Data


General Staff and Faculty Resources

Course and Department-related Interfaces and Information

Fall 2017 Kick-Off Presentation (.pptx)

Link to Online Master Course Approval (MCA) Interface (will open in a new browser)

eGrades Interface for Faculty and Staff (will open in a new browser)

The eGrades submission deadline is generally the Wednesday following the last day of finals (with exceptions in the cases of some holidays and summer sessions).


CurriculumSearch Interface
(will open in a new browser)
A webpage interface allowing staff and faculty (as well as the general public) to search UCSB's current quarter curriculum.


Academic Advising Assistant (AAA)

https://my.sa.ucsb.edu/AAA/  (will open in new tab) 
- An online tool providing academic advisor access to student academic progress.
- Here is a helpful GauchoCast video of the AAA Exception Workflow, with examples of petitions and common issues. When you click the link above, select to log in via GauchoSpace and then enter in your  UCSBNetID and password.
- Under Contents (left-hand column) you may navigate through the video recording to find relevant information.


Using the Drop/Switch Screen
Instructions for using the Drop/Switch Screen in STAR.

Major and Minor Sheets

Instructional Resource Audit List (IRAL) Instructions (pdf)
Instructions for academic staff detailing how to fill out the IRAL form.

Course Enrollment History

     UC Records Retention Schedule

Phone/Website/Email Contact Information

Registrar Contact Lists

Academic Department Directory
General Catalog page linking to individual Academic Department pages

A-Z UCSB Website Directory (will open in a new browser window)
A listing of all UCSB websites using an alphabetical index.

Registrar Staff Services Email
AAA:
New Student Profiles, Progress Checks, Degree Audits 
darshelp@sa.ucsb.edu
eGrades Administration and Information eGrades@sa.ucsb.edu
Request for access to Student Systems Regaccess@sa.ucsb.edu

Student-related Information

Forms
     Incomplete Grade Petition
     Incomplete Grade Extension Petition
     Petition for Change of Major or College

FERPA Policy
Information on the Family Educational Rights and Privacy Act (FERPA) policy at UCSB.

Additional Resources

Take the FERPA Quiz!



Academic Advising Assistant (will open in a new browser)
An online tool providing academic advisor access to student academic progress.

UCSB Student Fee Information
Link to "Fee Information" page with multiple resources related to UCSB student fees.

Staff-related Calendars/Deadlines

Academic Calendars by Academic Year

Master Course Approval (Course Request) Deadlines

Student-relatedCalendars/Deadlines

Student Deadlines for Specific Quarters

Registration Pass Dates (by quarter)

Final Exam Schedules

Additional Student Resources

  • includes information about pre-instructional meetings

 

Scheduling Resources

Scheduling Policy 

Course Schedule Production

General Assignment Classrooms

Approval Codes


One-Time Room Request Forms

Instructor Tables


Master Course Approval (Course Request) Resources

Link to Online Master Course Approval (MCA) Interface

Master Course Approval (Course Request) Deadlines

Pre-Requisite Processing - How it Works

UCSB Policy on Course Hibernation
Detailed policy from the Academic Senate regarding hibernation of UCSB courses (i.e., when are they hibernated?, when are they discontinued?)

Most Important Items that academic advisors should know about the Office of the Registrar Scheduling & Publications Unit (in Microsoft Word format)

Requesting Access to Student Systems (STAR, SREG, UADMIT)

Before being granted access to any student systems (such as AAA, eGrades, STAR, etc.), all staff and faculty members must complete the required online FERPA training available at https://my.sa.ucsb.edu/ferpatraining/.

After the FERPA training has been completed, departments may request access at https://apps.sa.ucsb.edu/star/depts/deptlogin.asp. Student system access can only be requested by the department administrator (usually the MSO or Business Officer), who has been assigned a department password for this purpose. Please email Regaccess@sa.ucsb.edu with any questions.

Staff members responsible for approving access to student systems (Admissions, BARC, Financial Aid, Registrar, etc.) can login here.

Note to UCSB Staff and Faculty: If there are other resources available through the Office of the Registrar that you feel would be a benefit to your staff or faculty or other UCSB staff or faculty, please send us an email and let us know. Thank you.